People Service Administrator

Job Specifics

• Reference No: SA300
• Location: Cambuslang
• Hours: Full Time/Part Time
• Salary: £23,543 – £24,567
• Closing date: Friday 13th September 2024
• Why should I apply for this role: Exciting Projects and Challenges

Job Overview

Public Service based in Cambuslang are recruiting for the role of People Service Administrator.

This is a full-time opportunity working 35hrs per week.

There is opportunities to work across 3 different areas within the directorate and they are within People Admin, People Resourcing Admin and People Modern Apprenticeship Admin.

These are full-time posts however applications from individuals seeking to work on a part time, job share, or flexible working basis would be considered.

The successful candidates will be required to work as part of a dedicated team within the People Directorate supporting the development and delivery of People Services activities via the provision of an efficient, accurate and prompt end to end resourcing administration service.

You will provide effective administrative support in the delivery of a range of People transactional services, supporting a best value approach, e.g. administration of processes and correspondence related to Discipline & Grievance, Maternity, Paternity and Adoption Arrangements, Contract Variations, Career Breaks, Flexible Working, Resignations and Retirements, liaising with relevant stakeholders as appropriate.

You will support the administration of Modern Apprentice Programme and SVQ Centre function. This will provide effective and efficient administrative support for all aspects of activities including the provision of SVQ regulated qualifications. In conjunction with the Head of Centre and Vocational Co-ordinators, maintain systems, protocols and procedures of all administrative functions within the department.

The standard working week for support staff posts is 35 hours, Monday – Friday, applicants will be required to attend the office one day per week on a hybrid working pattern.

Main Duties and Responsibilities

Key Tasks

• Administer and process vacancies, promotional campaigns and other selection processes, within the Services’ electronic recruitment portal and supporting systems/trackers.
• Process administrative tasks as required to support; vacancy creation, application shortlisting, psychometric or practical selection testing and interview scheduling, ensuring that timely candidate status communications are issued and recorded at each stage of the process.
• Maintain, administer and update company systems (e.g. HR/Payroll system and the Services electronic resourcing system) ensuring

Employer Expectations Skills/Knowledge/Experience etc

• Previous experience of working within a busy administrative environment is essential.
• Good verbal and written communication skills with an ability to communicate clearly and confidently.
• Exceptional organisational skills and the ability to work flexibly and accurately to meet deadlines and timescales.
• The ability to use initiative when dealing with issues and offering solutions.
• The applicant must have previous experience of handling personal and confidential data and an understanding of Data Protection Legislation.
• A working knowledge and experience of IT packages e.g. Office 365 is required.

Qualifications/Tickets/Licences Required

• The successful candidate’s will be subject to a Standard Disclosure record check through Disclosure Scotland.